Administrative Assistant

You will be responsible for the general administrative support of the entire team: handling emails, ensuring structure, following up on tasks, etc. After thorough training, you will be the central link that ensures all colleagues can carry out their projects efficiently and to a high standard.

Location:
Ghent
Contract:
Full-time

WHO WE ARE

Since 2014, Fanfinity has brought fans and brands together in the gaming industry.

We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, One Piece, League of Legends, CS:GO, Mario Kart, Splatoon, and more!

With more than 9 nationalities in our team of 25+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world.

We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further.

We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.

DIVERSITY MAKES US STRONG

We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.

You will be responsible for the general administrative support of the entire team: handling emails, ensuring structure, following up on tasks, etc. After thorough training, you will be the central link that ensures all colleagues can carry out their projects efficiently and to a high standard.

  • Monitor the general mailboxes.
  • Maintain daily contact with a wide range of external relationships, including utilities, suppliers, customers, property managers, etc.
  • Oversee internal operations, ensuring that procedures and workflows are followed as planned.
  • Assist HR with organising performance reviews, training sessions, drafting and posting job vacancies, onboarding new employees, etc.
  • Support project teams with inquiries related to insurance, administration, etc.
  • Help organise company initiatives, annual team-building activities, and provide small gestures for birthdays and other special occasions.
  • Handle various practical matters, such as office space maintenance, ensuring sufficient coffee and tea are available to start the day right.
  • Take initiative to streamline workflows and identify potential optimisations.
  • You have a background in secretarial, office, or business management.
  • Excellent command of both Dutch and English (international team).
  • You are able to work independently and think in a solution-oriented way.
  • You are stress-resistant, always the bright spark in the office, and possess a strong "WE can do this" attitude!
  • Part-time contract, 20 to 24 hours per week.
  • Competitive salary with additional benefits, such as meal and eco vouchers, mobile phone subscription, laptop, health insurance, flexible compensation plan, etc.
  • A transparent career development framework with actionable steps to grow within the company.
  • We encourage personal development and provide training opportunities based on each role and interest.
  • An open company culture where initiative is appreciated and encouraged.
  • You will be part of a team that is passionate about what they do and who are highly motivated gaming enthusiasts.
  • Easily accessible office space with areas for relaxation and team-building activities.
  • Healthy work-life balance.
Apply now

About us

We are a diverse group of people united in our passion for games. We pride ourselves with bringing people from all backgrounds together through meaningful events all over the world. We are driven to create the best possible experience for our communities and are right there enjoying them together.